The annual general meeting is the highest decision-making body of Gofore Ltd., where the shareholders may use their right to speak, ask questions and vote.
The annual general meeting must be held annually on the date determined by the Board of Directors, within six months of the end of the fiscal year. In the annual general meeting, decisions will be made on validating the financial statement in accordance with the Limited Liability Companies Act and the articles of association, using the profit shown by the validated statement, discharge from liability of the board members and CEO, the number of board members, and remunerations of the board members and auditors. Furthermore, the board members and auditors will be appointed and other items listed in the meeting invite will be handled during the annual general meeting.
The Board will decide on calling the annual general meeting. The invite to the annual general meeting must be delivered to the shareholders three months at the earliest and three weeks at the latest before the annual general meeting, but no later than nine days before the annual general meeting’s record date. The invite to the annual general meeting must be delivered to the shareholders as a notification that is published on the company’s website or at least in one national newspaper determined by the board.
In order to use their right to speak and vote, the shareholders must register as stated in the meeting invite, at the latest by the date defined in the invite, which can be ten days before the annual general meeting, at the earliest. Only the shareholders that have been recorded into the company’s shareholder registry, maintained by Euroclear Finland Ltd., by the annual general meeting’s record date, have the right to participate in the meeting and use their vote. Shareholders may use their rights during the annual general meeting either in person or through an authorised representative. In addition to the company’s domicile, the annual general meetings can be held in Helsinki.
Annual general meeting’s minutes
Gofore will upload the minutes of the annual general meeting on its website, including the vote results as well as the appendices that are part of the annual general meeting’s decision, within two weeks of the meeting.